FREE COMMERCIAL CLEANING BID CHECK
Will that monthly cleaning contract actually cover your costs?
Before sending a janitorial proposal, check the three numbers most likely to turn a seemingly profitable account into a thin-margin job: paid cleaner-hours, visits per month, and costs outside wages.
FREE · NEW INTERACTIVE TOOL
Will your cleaning bid survive a bad month?
On your phone, enter a monthly quote, crew hours and costs. See the effect of unexpected labor-hours and extra visits. No signup or AI credits.
1. Count person-hours, not clock-hours
Two cleaners working three hours each means six paid labor-hours. Multiply total paid hours by your own fully loaded hourly labor cost, including applicable payroll burden and insurance.
2. Add every cost per visit
Include cleaning supplies, travel, equipment, supervision and a reasonable share of overhead. Do not treat supplies or drive time as free. Use actual, documented assumptions for each facility.
3. Price for a margin, not a markup
Target price per visit = total cost per visit ÷ (1 − target margin as a decimal).
Illustrative example: 6 paid cleaner-hours × $22 loaded cost = $132 in labor. Add $8 supplies + $12 travel + $5 equipment + $18 allocated overhead = $175 total estimated cost per visit. At a 35% target margin, the price is about $269.23 per visit. Three visits per week average 13 visits per month, resulting in a roughly $3,500 average monthly quote. Actual visit counts differ by calendar month.
Illustration only. These are example assumptions, not market rates or a promise of achievable profit. Validate actual costs, service scope, production time and customer requirements before submitting a quote.
Five-minute bid audit
- Does the proposal use total paid person-hours rather than time on site?
- Are holiday and calendar differences handled in the visit count?
- Are travel, payroll burden, equipment and supervision included?
- Have you tested what happens if the job takes 15% longer?
- Does the renewal price still work if wages or supply costs rise?
Have a specific concern about a cleaning bid?
Send a short, redacted summary for a no-cost pre-purchase direction check. Include your approximate monthly visits, total paid worker-hours per visit and your loaded hourly worker cost if known. We'll suggest an assumption to verify or point you to the relevant tool, subject to availability.
Ask TailorScan Forge which step to check · No purchase required. Please don't submit actual customer contracts or confidential employee information.
Want to run the complete check on your own bids?
Commercial Cleaning Bid Studio 2 — $19 one-time is TailorScan Forge's downloadable local desktop-browser tool for organizing visit calendars, bid costs, target margins, proposals and renewal assumptions. No subscription is required.
Digital ZIP download. Desktop browser recommended. Extract files before use; native iPhone/iPad operation is not established. Compare commercial bidding tools before purchasing. Compare the product description and file compatibility details before purchasing.